Employee Remote Onboarding: 12 Best Practices for Success

Employee Remote Onboarding: 12 Best Practices for Success

By implementing best practices, leveraging technology, and embracing innovation, companies can create seamless and engaging remote onboarding experiences that foster employee satisfaction, productivity, and long-term retention. Matching a new hire with a peer mentor with similar experience is an effective method of facilitating remote onboarding. When selecting peer mentors, make sure they have a stellar performance record, are team players, and have a successful track record in a remote environment. Prospective mentors can also benefit from comprehensive trainings that focus on key skills. You can also use resource groups to share the successes of your peer mentors. The tools required for the role may not be immediately available, so you need to ensure you can offer the correct support for your remote employees to stay productive.

  • Hiring managers must be adequately trained and attuned to the nuances of remote onboarding.
  • As a remote company grows, so does the importance of a well-coordinated onboarding process for new workers, as they will need to learn how to work effectively without face-to-face interaction.

Ensure that your new hires are interested in your company and its values by providing them with an engaging onboarding experience. During the onboarding process, be sure to emphasize your company’s culture and key principles. In a LinkedIn survey, new employees rated this as the most crucial part of their onboarding process. Eventually, people realized they could work remotely, which opened up the avenue for developing remote onboarding best practices remote onboarding processes. As you may find it challenging to conduct background checks on remote employees, consider partnering with a third party platform that can automate the process. Veremark’s screening system can be easily integrated into your existing workflow, meaning you can combine relevant data that help you make a stronger hiring decision and get more in-depth insights into your new hires.


For example, HubSpot prioritizes training and offers new hires a series of optional training sessions in addition to a traditional workplace. During the onboarding process, companies should make a big deal of the first day of work for the new remote employee. However, according to the 2015 ADP Onboarding Study, a structured onboarding process helped employees feel more connected to the company.

If they have already received their employee handbook, you can take this opportunity to highlight the most important things and to receive questions. As mentioned earlier, it is during onboarding that employers conduct crucial background checks. Remember that some background checks are legally required – not doing them can result in fines and even imprisonment. This will help guide managers in making sure they do not miss a step and they cover everything they need to in the induction week.

Introduce them to the team interactively

We’ll explore everything you need to know about the remote onboarding process. Take the guesswork out of welcoming new starters with our best practice guidelines and checklist. And remember, you need to be sure your office has the right setup in both the virtual and physical workplace.

Remote employees are those workers who don’t come into the office on a regular basis – sometimes ever. This means they can either live down the street from HQ https://remotemode.net/ or on the other side of the globe. One important thing to note is just because an employee is working remotely doesn’t mean they are any less productive.

Programming Languages

Once the remote employees have met their new team, make sure they are also introduced to the rest of the company. To achieve that, you can simply send a company-wide “new staff member” email or spread the news with a welcome message on whichever remote working app your organization mainly uses, such as Skype or Slack. Think about all of the small personal touches employees would usually experience in the office and bring them to life. Announce them to the organization on your organization’s staff calls to give them some face time. A new hire should have a clear picture of what success looks like for the first 100 days and beyond. New hires should recognize how their responsibilities fit into the overall success of the company.

All documents may be submitted online, but a separate one-on-one call is always welcome to check if something’s missing or clarify any concerns. From contract signing to training, remind the employees that you are happy they are now part of the company. By announcing the arrival of the new employee, it will help them feel more comfortable messaging their teammates if they have any issues or need help with something. This will help the new employees get to know and understand the company better, easing them into the process of working there. Meetaverse is an advanced solution that transforms virtual workspaces, aiming to boost employee productivity and make operations more cost-effective. Importantly, onboarding solutions such as Enboarder, HROnboard, and SaplingHR have been built with employee engagement as a top priority.

Creating Your Employee Onboarding Checklist

An emphasis on company culture is also a fantastic way to bolster your new employees’ sense of belonging and camaraderie in their work environment. The employee onboarding phase is a critical component of any company-wide strategy to encourage employees to stay for the long haul. Follow-ups for employees can be as simple as an email or a message on your communication tool, like Slack. Aside from direct supervisors, it’s also a good idea for human resources managers to schedule periodic one-on-one video calls. If your current circumstances will allow it, organizing an in-person gathering of all your new remote workers can address the isolation issue and help create a sense of belonging for them.

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